poolfather®

PRIVACY

Your information.

Effective October 14, 2026. This notice covers Poolfather accounts, pools, email recipients and Capo.

Information used to run your pool

We store account names, email addresses and protected password records; pool settings, invitations, entries, square assignments, scores and points; and email preferences and delivery records. An organizer can add your name, email and box numbers as an email-only guest without creating an account for you. We also keep hosting payment and subscription references, support correspondence and security or activity records needed to operate the service.

Who can see it

Your organizer can manage participant contact details and assignments. People with access to your pool can see names, boards, entries when the format allows, and results. Result emails can list winners and their points. Participant emails are sent as individual copies. Authorized Poolfather administrators can access records for support, security and service operation. Keep private invitation links and join codes within your group.

Service providers

Cloudflare hosts the site, stores application data and provides Capo’s AI processing. Resend delivers account and pool emails. Stripe processes hosting purchases and subscriptions; card details go to Stripe, and Poolfather stores payment references and status rather than full card numbers. These providers process information for their respective services.

Capo questions

Capo uses your question and an optional previous help topic to find approved Poolfather help. When AI is used, that text and the public help catalog are sent to Cloudflare Workers AI. The application does not save your questions or chat transcript. It does not send private pool records or your account identity to the AI. Do not include passwords, payment details, private links or other personal information in questions.

Cookies and browser storage

Poolfather uses a session cookie to keep you signed in. Browser storage remembers choices such as your color theme, dismissed notices and unfinished setup during a session. Hosting and security services also process connection information to operate the site and limit abuse.

Email choices

You can stop or resume invitations and organizer messages for a pool using the preference link in those emails. This choice does not stop automatic result notices. Ask your organizer to remove an email-only guest record or contact support for help with result emails, account information or an address added in error.

Requests and retention

Contact support@poolfather.com to request access, correction or deletion of your information, or to ask a privacy question. We may need to verify your identity. Some records may need to remain for pool history, security, billing, disputes or legal obligations. This notice will show a new effective date when updated.

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